job opportunities

VAC1238 - Executive Assistant

function:Administrationbusiness unit:twofour54 Abu Dhabi contract type:Full Time
city:Abu Dhabi country:United Arab Emiratesclosing date:31-Jan-2014
role purpose:

The Ideal Candidate will perform a variety of highly responsible, confidential and complex secretarial and administrative duties in both Arabic and English. The post holder will act as a liaison between the Executive Director Tawasol and other departments, outside agencies and the general public, as well as attending meetings and preparing minutes, and maintaining confidential and sensitive information. Administrative guidance, advice and support will also be offered to Tawasol Team. 

duties & responsibilities:
  • Exercise independent judgment in relieving Executive Director of administrative details and perform a wide variety of administrative and secretarial services; screen visitors and phone calls; route calls or answer questions and handle general problems such as requests for information; liaise with other EAs; maintain appointment calendar; make travel and meeting reservations and arrangements; review or coordinate mail and documents for signature.
  • Serve as confidential individual to the Executive Director tawasol. Type, proofread and process a wide variety of complex and confidential agreements, reports, letters and memoranda;  independently prepare correspondence or assign to others as appropriate; type from rough drafts or verbal instructions; take and transcribe dictation; assist Executive Director tawasol in maintaining effective communications with twofour54 staff.
  • Develop and maintain existing filing system for the Executive Director tawasol and tawasol Team, including confidential files; maintain records, locate files, documents, and other information as necessary; research and provide information on subjects as required; refer requests for specific information about technical or specialized matters to appropriate personnel.
  • Assist in the full implementation of the Autonomy document management system working with the IT department and external consultants, and as a first line ‘super user’ support for the Legal Team.  
  • Whilst the Executive Director tawasol and tawasol Team are (and intend to remain) largely self sufficient in the preparation of correspondence and simple agreements the Executive Director tawasol and tawasol Team require direct support in the production and amendment of complex
  • agreements and other documents.  The ability to format and reformat word documents, especially automatic, indentured numbering of documents iscrucial. 
  • Take full responsibility for managing the Document Controller. Identify training needs and fill in the gaps to ensure skills are high and competitive

education,skills & experience:
  • Advanced computer skills (MS Word, PowerPoint, Excel, Outlook, Access, Visio, Project, etc.)
  • Able to type from copy, audio and Dictaphone
  • Minimum typing speed of 65 words per minute
  • Organisation and interpersonal skills
  • High level of discretion and confidentialityEngli
  • Poise and people skills with the ability to work well with all levels of internal management and staff, as well as outside clients
  • Work independently
  • Excellent written and spoken English & Arabic
  • Extreme attention to detail and accuracy
  • Ability to multitask and work well under pressure
  • Clerical, reporting and administrative duties
  • Working within a multi-cultural multi-disciplinary environment
  • University degree

note: you will be required to attach the following:
1. Resume / cv
2. Passport-size photograph

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